1. K-State home
  2. »4-H Youth Development
  3. »Events and Activities
  4. »Global Citizenship
  5. »Host Opportunities
  6. »Host Family Information and Forms

4-H Youth Development

Tips on Submitting the Electronic Forms for the National Background Check

Kansas 4-H International Exchange Programs are sponsored by K-State Research and Extension.  One of the tenets of exchange programs is to provide a safe environment and a safe homestay for all youth and young adults involved in exchange programs.  Kansas 4-H follows the Council on Standards for International Educational Travel.  CSIET standards call for an in-home interview, positive references and a background check on every adult 18 or older who will be living in the home during the exchangees stay.  Adults, 18 and over who are visiting in the home for a short period do not need to complete the background check.  If you have issues about the process, please contact Chelsy Champlin, Kansas IFYE Inbound Coordinator, at 785-248-6131. 

National Background Check Form. The following tips will help you navigate the national background check process:
  • Click on the link, National Back Ground Check.
  • Click on the Extension unit (county) where you participate in 4-H.
  • Each person 18 and over needing a background check must have a separate e-mail address and completely follow the process outlined.  It is not possible to use the same e-mail address for multiple persons in the home, since the system does not allow for that.  By using the same e-mail address, it will simply overwrite the information inputted, and only run the background check on the last person to use that e-mail address.
  • Enter specific e-mail address.  Remember e-mail addresses cannot be re-used or made up.  It must be a real functioning e-mail address.
  • Create a password and confirm password.
  • Follow the prompts and answer the question to verify.
  • Fill in all the information requested by using your full name.  Do not use nicknames or abbreviations.  For example, use James Madison Smith, Jr., not Jimmy Smith.
  • Under the field – Address 2, type in “IFYE Host Family Check”.  This will allow us to track your family’s background checks in the system much easier.
  • Do not use the back arrow.  This will take you back to the first page where it will ask you to re-insert your password and to reconfirm your password.  After entering this information once, you should then go to the upper right corner and log in using your existing password.
  • Read the presented information boxes.  Tick the boxes indicating you have read the information, understand the contents and/or agree that all statements are true.  Click on the “next” button to continue the process.
  • In a later screen verify that your contact information is correct.  If not, edit it, and hit the “next” button. 
  • Enter you date of birth and your social security number (confirm it) when prompted.
  • Insert your electronic signature using your mouse/pad when prompted.  Tick the box affirming the information and signature.
  • Hit "submit" and exit the system before starting another background check, if needed.
  • Your results will be automatically sent to the Kansas State 4-H Office where they will be reviewed.  You do not have to do anything else once you have submitted the background check request.
  • If you have questions or problems with getting the process to work, please contact Shane Potter at 785-532-5800, M-F, 8 a.m. – 4:30 p.m.
  • Thank you for your cooperation.

Links

Resources

For More Information

Mary Kay Munson
States' 4-H Academic Year Program,
States' 4-H Exchange Programs
and IFYE Outbound Coordinator
785-238-3631
munson@ksbroadband.net


Pam VanHorn
-Kansas 4-H Japan Inbound Exchange Coordinator
785-826-8917
pvanhorn@ksu.edu


Chelsy Champlin
Kansas IFYE Inbound Coordinator
785-248-6131
chelsycoen@gmail.com


Aliah Mestrovich Seay

Extension 4-H Specialist & Faculty
Liaison for Global Citizenship
& Exchange Programs
785-532-5800
aliah@ksu.edu